These forms are for operators involved in food and/or beverage processing, preparation, packaging and/or labelling. The Brokers, traders or marketers who do not wash, process, package or label products should not use the forms in this section as they are not organic operations.
If you are making your first application for certification you should review the Preparation Plan Guide and then complete the Preparation Plan itself. The Preparation Renewal Plan should be used in years following submission of your INITIAL Organic Plan.
The smooth and efficient certification of multi-ingredient products depends on well organized and complete documentation of:
- Organic Product Profile (OPP) - product recipe
- Operating procedures
- Production and sales records.
1. ORGANIC PRODUCT PROFILE (OPP) - product recipe (link below)
- PACS must verify the composition of your organic products to evaluate the percentage of organic ingredients. SEE LINK TO CATEGORY I and CATEGORY II organic products - Annex A of CAN/CGSB 32.310 → (link to Organic Standards - Annex A, Table A.1 - Categorization of organic products based on their percentage of organic ingredients)
- An OPP form within the excel document that automatically calculates organic product composition. Please see the instructional tabs for details on how to complete this form.
2. INGREDIENTS: When the PACS Certification Committee (CC) is evaluating ingredients for compliance for use in organic products, we are looking for the following information:
- How to evaluate Organic Ingredients
- Is the certificate current?
- Does the certificate list the products/ingredients in question? If not, is there an organic product listing? (Sometimes this is a separate file)
- Is the product certified to COR (Canada Organic Regime)? If not, does it hold COR equivalency? (Sometimes this is listed on the organic product listing or is a completely separate document/declaration)
- If the supplier holds a USDA/National Organic Program (NOP) certificate we will require a declaration stating USCOEA (US-Canada Organic Equivalency Arrangement) compliance.
- If the certificate is from the EU and the supplier is located in one of the EU member states, the Certificate might automatically hold equivalency. If the supplier is not located in the EU, the PACS CC will have to evaluate the supplier’s EU certificate for compliance. We recommend that you request a NOP certificate in this case. (i.e. if a supplier based in India holds an EU certificate, their Certifying Body will typically also issue a NOP certificate. Please request a NOP certificate with USCOEA compliance).
- Depending on the country of origin, a Certificate of Import/Transaction Certificate may accompany the shipment. If this is the case, the suppliers original Organic Certificate will need to be verified first, including a review of their product listings. The Certificate of Import/Transaction Certificate will need to indicate COR or USCOEA compliance as well.
- How to evaluate Non-Organic Ingredients (NOI)
- Is the product listed in CAN/CGSB 32.311 - Permitted Substances List (PSL)? (Ctrl ‘F’ to search for a particular substance or phrase within the entire document)
- Are you intending to use the product as indicated in the PSL? (Some products have specific restriction on origin/usage.)
- Are there information sheets/MSDS/product specification forms that include an ingredients list or mention non-synthetic, non-GMO sourcing? If not, have the manufacturer complete a Non-Organic Ingredient (NOI) Declaration, ensuring the ingredients are listed.
- Non-Organic yeasts and enzymes will definitely require a NOI Declaration from the manufacturer.
- Non-Organic citric acid will require a NOI Declaration from the manufacturer.
- Ingredients that include casein, or are milk-derived, will require a declaration stating the milk was sourced from animals not treated with rBGH.
3. OPERATING PROCEDURES
- Your Preparation application form will prompt you to describe procedures and submit documentation to provide information around the following:
- Facility diagram
- Process flow diagrams
- Inventory and storage documentation
- Organic product/ingredient segregation measures
- Pest control protocol
- Transport and receiving procedures
4. PRODUCTION & SALES RECORDS
- A main component in being successful in organics revolves around maintaining accurate documentation and records. For Production and Sales, this may include purchase orders of your ingredients and supplies, receiving logs of inputs, production records, sales invoices of the final products, shipping records and any other document that will ensure a successful volume audit and trace-back exercise can be completed.
- Preparation Plan Guide
- Preparation Plan
- USCOEA Attestation (only required if requested by PACS)
- Third Party Service Provider form (only required if requested by PACS)
- Packer Sheet (only required if requested by PACS)
- Organic Product Profile (OPP)
- Non-Organic Ingredient Declaration (NOI)
- Independent Storage Statement (for storage of goods in a facility not owned by you)
- Simple Preparation Plan